Personal Assistant to Director

Jakarta, Indonesia

Contracted to Full Time

Experienced

Role Overview
We are seeking a highly capable, proactive, and trustworthy Personal Assistant to support the Director in managing daily priorities, executive coordination, and high-level administrative matters. This role requires exceptional organization skills, strong discretion, and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities

Manage complex and dynamic calendar scheduling for the Director.
Prioritize meeting requests and act as gatekeeper when necessary.
Coordinate internal and external meetings, including preparation of agendas and materials.
Draft professional emails, correspondence, and executive documents.
Take meeting minutes and ensure proper follow-up on action items.
Organize and maintain confidential files and executive documentation.
Arrange domestic and international travel, including flights, hotels, and itineraries.
Support executive events, board meetings, or business gatherings when required.
Handle sensitive and confidential matters with the highest level of integrity.
Assist with personal administrative matters when necessary.

Requirements

Bachelor’s degree from any major (Business or Management preferred).
Minimum 3–5 years experience as Executive Assistant or Personal Assistant to senior leadership.Strong organizational and prioritization skills.Excellent written and verbal communication skills (Bahasa Indonesia and English)
High attention to detail and strong follow-up discipline.
Proactive, resourceful, and able to work independently.
Tech-savvy and proficient in Google Workspace or Microsoft Office.
High level of professionalism, discretion, and integrity.

This role is more than administrative support — it is a position of trust, influence, and impact. If you are ready to operate at the highest professional standard and grow alongside senior leadership, we look forward to meeting you.

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